MARY LYNN HIGGINS YOUTH FUND

BY-LAWS

 

  1. Applications for funds
    1. All applications must be forwarded to 5 Clubine Court, Aurora, ON or emailed to kwilson@aci.on.ca.
    2. Applications must be reviewed on a monthly basis by a minimum of 3 Directors. Two-thirds majority must make decisions.
    3. Applications must contain the following:
      1. Nomination form signed by the student’s teacher and principal

ii. Letter from the teacher stating the student’s circumstances and why they are deserving.

iii. Details in the letter outlining fund-raising efforts on behalf of the student to subsidize the trip.
    1. Applications must be from schools under the Ontario Ministry of Education.
    2. All tours applied for must be "school sanctioned" tours and covered under the Board of Education insurance policy.
    3. All tours applied for must contain significant educational components as it relates to the elementary or high school curriculum. Applications must include a copy of the proposed school’s detailed itinerary.

Failure to provide the above information will result in the application being returned.
  1. Disbursement of funds
    1. Funds will be disbursed to the company operating the tour on a quarterly basis. Funds do not go directly to the incumbent. They must show as a credit on the school invoice.
    2. Funds must be disbursed in cheque form and signed by two Trustees.
  2. Expenses
    1. It is the intent of the Charity to disburse 100% of its donations. Supplies and related expenses will be considered gifts. This includes, but is not limited to stationary, mailing expenses, mileage and volunteer time.
    2. Expenses as it relates to the purchase of fund-raising items, with the intent of making a profit, are acceptable. Two Trustees must sign expenses of this nature.
  3. Promotion
    1. All promotion and advertising must be approved by at least two Trustees in order to maintain the integrity of the MLH Youth Fund message. This includes all literature, mailings and websites.
    2. An annual promotion plan is to be developed and approved by the Board of Trustees.
  4. Fund-raising
    1. Fund-raising efforts will be directed by the Board of Trustees. Efforts will include, but not limited to silent auctions, raffles and MLH Youth Fund logo pins.
    2. Fund-raising efforts by outside organizations or persons are to be pre-approved by the Board of Trustees.
  5. Newsletters
    1. It is the Board of Trustees responsibility to expand the mailing list.
    2. Newsletters are to be issued on a twice-yearly basis.